IT facilities for students (2024)

Information for: KU Leuven students

Click on the titles below to access the items.

personAccount and e-mail

In advance

  • Click here for all info related to the registration and activation process at KU Leuven

Registered, how do I activate?

Once registered, follow these steps to activate your account:

  1. Activate your account via the activationpage based on the information in the e-mail.
  2. Choose a password that complies with the password rules. As an additional check, your national registry number or date of birth will be requested. Click here for tips on setting a strong password.
  3. The use of multifactor authentication (KU Leuven Authenticator) is mandatory for all students to optimally protect your KU Leuven account. To do so, take a look at the MFA documentation.

IT facilities for students (1)Student card

  • When you registered, you received a student card. On the front of your student card you will find your username.
  • This username or r-number will stay the same throughout your student career and you will need it often. So there is no harm in knowing this number by heart!
  • Central login
  • Thanks to the central login, you can use KU Leuven Authenticator to log in to the applications of the Association KU Leuven such as your email and Toledo. You can safely enter your password there. More information on the central login can be found here.

Email

  • After registration, you will receive a KU Leuven e-mail address with this form: firstname.lastname@student.kuleuven.be
  • Official communication goes through this route so check your mailbox regularly. This can via the web or via a mailapp.
  • Click here for all e-mail configuration info.

Online storage

  • Via your KU Leuven account, you get 2 TB of online storage via OneDrive.
    • More info
    • Log in: onedrive.kuleuven.be

After your registration, it is possible that synchronisation with other IT systems such as Toledo or your mailbox may take a while. It's best to try again the next day.

laptop_windowsLaptop and PC rental

Buying a computer

Want to buy a computer for your studies? Then read the tips on our separate page.
There you will read what to look out for when choosing operating system, memory, hard disk, ...

Also see

  • Hardware to support online classes

Renting a computer

Would you rather rent a laptop for a few months? You can, through our PC rental service.

  • All info on PC rental

PC classrooms

If you do not have a PC temporarily, you can always visit our PC classrooms or the libraries.

  • All info on ICTS PC classrooms
  • PCs and software in libraries and learning centres

downloadingSoftware

ICTS has campus licences for most science packages, where the software is free or can be purchased for a small student fee via the website or through the ICTS Customer Centre.

  • All information on campus licences

Free Microsoft 365 for students

All KU Leuven students can download and use Microsoft Office 365 ProPlus for free.

  • All information about the free Microsoft 365 ProPlus

OneDrive

  • Via your KU Leuven account, you get 2 TB of online storage via OneDrive.
    • More info
    • Log in: onedrive.kuleuven.be

wifiWifi and internet

In most university buildings (libraries, auditoriums, Alma's, etc.) there is wireless internet:campusroam and eduroam.

campusroam and eduroam

  • The preferred network in our buildings iscampusroam, but we also offereduroamthe wireless network found in many educational institutions worldwide.
  • To use campusroam, set it up once on your PC,smartphone ortablet. After that, it works automatically.
  • Note, you log in with your r-number followed by @kuleuven.be, e.g. r0123456@kuleuven.be.
  • You can find all the info on our wireless internet at KU Leuven pages.

languageToledo / KU Loket / Schedules

Toledo, the electronic learning environment

Toledois the electronic learning environment of the KU Leuven Association. During your classes, professors and lecturers are likely to refer you to their courses on Toledo. Toledo extends your classes:you will find course texts, slides, more information, links, discussion forums,... and offers a plethora of communication channels between students and professors.

Enrolment in Toledo subjects is done automatically via the KU Loket (ISP), supplemented if necessary via the Toledo enrolment module.

  • toledo.kuleuven.be

KU Loket, the administrative portal

Via KU Loketyou can check and adjust some administrative matters.

You will have access to your student file, your personalised timetable, your study progress file and, from the beginningSeptember, also to your individual study programme (ISP), which you have to preparebefore midOctober. From the end of September, you will also have access to your individual examination schedule (IER).

  • www.kuleuven.be/kuloket
  • More info on the ISP

Schedule

In KU Loket you will also find your KU Leuven timetable. And you can consult it wherever and whenever you want! Via your smartphone, tablet or PC.

On your smartphone, go like this:

  • You can synchronise your timetable with the OutlookWebApp of your KU Leuven calendar. You can load it into the calendar application of your smartphone or tablet. So you always have your timetables in your pocket, even without an internet connection.
  • Online, you can also view the timetable directly via the timetable web app.

On your computer:

On your tablet, laptop or PC, you can of course also use the timetable from the "regular" KU Loket, under the 'Education and students' tab.

To get started, surf with your smartphone towww.kuleuven.be/kuloket

  • Mobile schedules

locke-mune (online safety)

KU Leuven takes care of your online health.

This is the baseline of our information security campaign "e-mune".

The e-mune website gives you all the tips and information you need to go online safely with your PC, tablet or smartphone. And in between, you will receive regular tips and info from us via flyers and newsletters.

  • www.kuleuven.be/e-mune

dvrPC classes and printing and plotting service

If you don't have a computer or internet connection at your dorm, you can always visit theICTS PC classrooms..

ICTS has PC classrooms at variouscampusses, where you can go every day to work with a whole host of applications. You save your work on a USB stick, or on your network drive. The next time you log in from another PC, you will see the same files again.

You can also print, scan, and have posters printed on large format (up to A0).

With your own laptop, you can also work in peace and quiet and with all the necessary facilities at the learning centre AGORA.

  • ICTS pc classrooms
  • Large-format poster printing
  • Learning centre AGORA
  • Print, scan and copy with PaperCut(viaprint.kuleuven.be)

contact_supportFirst aid for IT problems

Having problems with your PC, smartphone or tablet? Do you have further questions? Then you can come to us!

  • HetICTS Service deskis the helpdesk for all IT problems.
  • Is your PC broken?Then you can visit our PC lab.
IT facilities for students (2024)

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